Cloudberry Active Studio Platform
A class booking and studio management platform that replaced spreadsheets and WhatsApp threads for a growing Pilates, yoga, and dance studio in Malta.
Try Interactive Demo →The Problem
When Cloudberry Active launched with one instructor and a handful of loyal clients, a notebook and a WhatsApp group were all they needed to run classes.
But word spread. Six instructors joined. Eight class types filled the schedule. Suddenly the studio was juggling dozens of weekly sessions across different rooms, instructors, and time slots.
Term enrollments were tracked in spreadsheets. Payments were confirmed by scrolling through bank transfers. Class rosters lived in group chats. Nobody had a single source of truth.
Clients would message at midnight asking how many credits they had left. Instructors arrived not knowing who was coming. The owner spent hours every week doing admin instead of growing the business.
The studio was growing, but the systems behind it were breaking at the seams. One missed payment, one double-booked slot, one forgotten waitlist message — and trust starts to erode.
The Solution
We built a platform that runs the studio like a studio — not like a group chat with a spreadsheet attached.
Members register once, choose their weekly package, and manage everything from their own dashboard. No more midnight messages asking about credits.
The schedule updates in real time. Booking a class takes two taps. If a class is full, the waitlist handles it automatically — no chasing, no favoritism.
Instructors see exactly who's coming before every session. The admin dashboard tracks payments, terms, and enrollments in one place. No spreadsheets. No guesswork.
And to keep members coming back, the platform rewards consistency — streaks, achievements, and engagement tracking that make showing up feel like progress.
Benefits
Members book, cancel, and swap classes without calling or texting anyone
Term enrollments and credit tracking happen automatically — no spreadsheets
Instructors see real-time rosters and student profiles before every session
The waitlist fills cancelled spots instantly — no manual chasing
Gamification keeps members engaged and builds long-term retention
The studio owner finally has time to grow the business instead of running it
Key Features
Multi-Step Registration with Health Screening
New members complete account setup, personal details, package selection, and a health questionnaire — all before admin approval. No paperwork. No back-and-forth.
Term-Based Subscriptions with Credit Tracking
Members choose 1x, 2x, or 3x per week packages. Credits are allocated per term and tracked automatically — members always know exactly where they stand.
Real-Time Class Booking with Waitlist
Browse the weekly schedule, book in two taps, and get automatic waitlist promotion when a spot opens. No phone calls. No favoritism.
Instructor Portal with Live Rosters
Teachers see who's coming, view student profiles and health notes, and manage attendance — all before walking into the studio.
Gamification Engine
Attendance streaks, achievement badges, and engagement points reward consistency and make members feel their progress — not just their payments.
Admin Dashboard
Manage terms, time slots, user approvals, and payments from one screen. The owner sees the full picture without opening a single spreadsheet.
Results
Replaced WhatsApp threads, spreadsheets, and manual tracking with one unified platform
Members manage their own bookings, credits, and schedule — zero admin overhead
Instructors arrive prepared with real-time rosters and health screening data
Waitlist automation fills cancelled spots without manual intervention
Gamification drives consistent attendance and long-term member retention
Interested in something similar?
Let's talk about how I can build intentional systems for your business.